Mantua Citizens' Association, Inc. Bylaws
ARTICLE IV - OFFICERS
Section 1. Officers: The officers of the Association shall consist of a President, Vice President, Recording Secretary, and Treasurer.
Section 2. Eligibility: Only members of the Association shall be eligible for election as an officer. A person shall not be eligible to be elected to serve more than two (2) consecutive terms in the same office.
Section 3. Election and Term: The President, Vice President, Recording Secretary, and Treasurer of the Association shall be elected by majority vote at the annual meeting of the Association in May. They shall be elected annually and shall serve for a one-year term or until their successors are elected.
Section 4. Vacancies: Any vacancy occurring in an elected office shall be filled for the unexpired term by nomination from the floor and by a majority vote at the next regular meeting. Pending the election of a new officer, the President may appoint a member of the Association to fill the vacancy temporarily.
Section 5. Nominating Committee: A Nominating Committee of five (5) members shall be elected by a majority vote at the regular membership meeting in March to present a slate of one (1) or more candidates for each elective office for election at the May meeting. Nominations may be made from the floor. The Nominating Committee shall present its slate to the Board at its April meeting. The slate shall be published in the Mantua Newsletter in May prior to the election at the May annual meeting. The President shall have served at least one (1) year on the Board of Directors. The officers elected at the May meeting shall take office on July 1.
Section 6. Duties: In addition to those duties as directors of the Association, the duties of the officers shall be such as usually pertain to their respective offices and as defined in these bylaws.
a. President: The President shall preside at all meetings of the Association; shall appoint special committees as are necessary; shall appoint standing committee chairmen, subject to the approval of a majority of the elected officers; shall ensure that the duties of the elected officers and the committees are carried out; shall have general supervision of the Association’s affairs; shall ensure that all written records are preserved; and shall speak on behalf of the Association. The President may assign any duty to another officer or member of the Association. The President shall be ex officio a member of all committees except the Nominating Committee.
b. Vice President: The Vice President shall perform the duties of the President in his/her absence, and shall perform such other duties as may be assigned by the President.
c. Recording Secretary: The Recording Secretary shall record the meetings of the Board of Directors and of the Association; shall assume the duties of the President and the Vice President in their absences; and shall perform such other duties as may be assigned by the President.
d. Treasurer: The Treasurer shall collect, deposit, and disburse all funds of the Association and maintain complete and accurate financial records; shall serve on the Budget Committee; shall submit annually a proposed budget to the membership for adoption following approval by the Board of Directors; shall publish in the Mantua Newsletter an annual end-of-year financial report.
(1) The financial records of the Treasurer shall be audited within thirty (30) days after the close of the fiscal year on June 30, or a change in Treasurer, by a qualified person or persons appointed by the President. A report of this audit shall be made at the next regular meeting of the membership.
(2) Checks of the Association shall be signed by the Treasurer or the President.
e. Immediate Past President: The Immediate Past President shall be a member of the Board of Directors to serve primarily for purposes of providing advisory services and continuity.
Section 7. Removal: An officer may be proposed for removal from office upon written complaint of ten (10) or more members of the Association. Such complaint shall be submitted at a regular membership meeting. A hearing on the complaint shall be held at a regular or special membership meeting not more than eight (8) weeks after submission of the complaint and after notice to the membership of such complaint. Disposition of the complaint shall be by ballot and removal shall require a three-fourths (3/4) vote.
